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Process Assessment Secretariat

Pentad-SE will support the Team Leader and Team Members throughout the assessment using a specifically written software system called assessIT to collect, store and analize the information collected by the Team Members. After the assessment a version of the software and all the data will be given to the Team Leader which will allow limited access, but sufficient enough to change the information in some areas.

The Secretariat supports the following activities as follows:

	Organisation	Secretariat
Preparation	The Team Leader will typically assemble all the information required to prepare for the assessment. This will includes : The Assessed Organization. Its location, how to get there, organization structure, areas to be assessed. The Assessment Team. The name and positions of the Team Members and the subject areas they are required to cover	The Secretariat will collect and store this information and make it available to all the Team Members electronically, by hardcopy and by access to assessIT
Planning	The Team Members prepare their plans for conducting the assessment,which will include: Review of the Documented System, Interview, Document Review	Using standard templates completed by the Team Members, The Secretariat will record the plans and produce an overall assessment plan
Execution	During the assessment the Team Members will execute their plans, collect evidence using interviews examine the documents and complete the reports using the template forms	The Secretariat will capture, record and collate the evidence
Analysis	The data and reports are analyzed and a decision is made	The Secretariat will present the information to the Team in a way that support the decision making process.
Presentation	An Assessment Report and a Final Presentation is produced